Subcommittee reviews overtime spreadsheet and asks for tighter written procedures

Staff presented a three-page overtime summary (July 1 to current) and an accompanying spreadsheet by unit. The facilities director explained the typical process: "the overtime is is a verbal approval, 2 levels. The ask for the overtime is done by either the director or the deputy director ..." and that overtime sheets are later submitted with three signatures (employee, director, and director-level signature). Committee members said prior superintendent guidance required a different, more formal paper trail and asked administration to audit compliance and clarify which budgets cover the overtime entries.

Board members also asked for clarity on unusual line items (for example, transportation-related overtime during special events and summer payroll tasks that may create biweekly surges) and requested a written policy or tightened procedures. The subcommittee asked staff to review the overtime process against previously issued superintendent protocols and return with recommended controls and clear cost-center reporting.