Board approves three‑year managed IT services contract with Hyper IT

Trustees voted to approve a three‑year managed IT services agreement with Hyper IT Services LLC, effective Oct. 1, 2026. Gavin, the village administrator, said the RFP process produced eight proposals and staff recommended Hyper IT as the lowest responsive proposer that also met police department CJIS and cybersecurity requirements; the contract includes annual penetration testing.

Gavin said the new agreement will strengthen IT support and strategic planning while keeping recurring costs roughly comparable to current spending. The motion to approve (moved and seconded on the record) passed by roll call.

The action provides the village a named contact for cybersecurity and operational support; Chief Weatherford will serve as staff technical back‑up for the contract, Gavin said.