Committee explores 'digital suggestion box' and one-click contact options, weighs open-records risks

Committee members explored whether to add a searchable transcript/video archive and a digital feedback form (a "digital suggestion box") to lower barriers for community input.

Anne proposed a form or a "have a question or concern" button to let constituents send feedback without emailing all board members. Committee members responded that such a tool could increase accessibility but must be designed to route submissions to the correct administrative owner and require a contact name or follow-up mechanism for legitimate issues. One member raised privacy and legal concerns and said, "If you have a Facebook page, that adds an additional layer... Anything this district produces is subject to open records."

The group discussed options: a district-hosted feedback form routed to communications or relevant administrators; a searchable transcript/video tool to let citizens find prior discussions on topics; or a board Facebook page managed by communications staff, with caution about open‑records obligations. Justin and Director Pollock agreed to examine technical solutions and legal considerations and bring recommended options back to the committee.