Housing Commission approves $27,000 software amendment amid questions over cost details

Sitting as the Lake County Housing Commission, the Board approved a first amendment to a contract with Management Records Incorporated for Lindsay management software not to exceed $27,000 for the period Oct. 1, 2026–Sept. 30, 2027. Social services director Rachel Delman Parsons said a prior contract document (initial setup fee $7.50 and annual cost $500, as shown in the packet) had been inadvertently omitted from the agenda packet and distributed in hard copy at the meeting for historical context.

Commissioners asked how staff arrived at a $27,000 maximum for a one-year term when the packet showed an initial-setup figure and annual amounts that did not transparently add to $27,000. Delman Parsons said the vendor had quoted a one-year continuation that, in prior periods, might have been part of a three-year arrangement; her fiscal deputy (on vacation) has the detailed cost breakdown and staff will follow up with commissioners after the meeting. A motion to approve the amendment carried 5–0.