Planning Commission signs updated rules of procedure with recording language clarified

The South Hero Planning Commission voted Sept. 2 to adopt its revised rules of procedure and agreed to circulate a signed copy to members.

Chair opened the item by asking for a motion to adopt the updated procedures and noted a recording was being made of the meeting. "Seeing that, I'll entertain a motion to accept the rules of procedure for the South Bureau Planning Commission as currently changed and discussed," the Chair said. Members had earlier compared emailed edits and discussed whether recording language should read 'must,' 'shall' or be softened to 'should.' Staff agreed to send a corrected, signed copy after making the agreed edits.

Commissioners emphasized that final editorial items — page numbers, punctuation, and a short sentence specifying that planning commission staff create agendas in coordination with the chair or vice chair — be confirmed before formal distribution. The commission approved the motion on voice vote and directed staff to post and save the signed version.