Board debates vacation‑accrual cap and exceptions for preapproved leave

The Select Board extensively debated a proposed vacation‑leave policy that would stop employees from accruing additional vacation once they reach a specified cap. Some members said the non‑accrual provision is intended to incentivize staff to use vacation time and reduce the town’s long‑term liability, while others questioned why accrual should stop if exposure is already capped.

One practical concern raised by department managers was budgeting to cover prolonged absences in small departments if employees take large blocks of time. Members suggested an exception allowing continued accrual for previously approved and scheduled vacations (for example, a three‑week leave approved two months in advance). The board also discussed inserting a clear two‑week notice requirement for employees to receive settlement payout on termination and asked staff to return with revised draft language that clarifies accrual mechanics and exceptions.

"If it's locked in, schedule approved by the manager, I would be okay with that exception," one department manager said regarding time already approved. Members agreed to continue the discussion and to bring the policy back after staff review.