Clerk recommends phasing out phone-in public comments, urging written submissions

The county clerk, identified in the record as Christine, told the board that allowing phone-in public comments has created logistical and verification problems and proposed a gradual phase-out with public notice. She said written comments become part of the official record and urged residents to email or deliver written statements if they cannot attend in person.

"The phone really has created havoc and not just for you guys," Christine said, arguing that written comments are easier to verify and remain attached to meeting minutes. She proposed a transition period and public notice (for example, listing a cut-off date on agendas and in local notices) to allow residents time to adapt to the new practice.

Commissioners discussed practical steps such as highlighting the change in the agenda, posting the policy in local outlets, and giving the public several meetings' notice before discontinuing live phone comments for routine commissioner meetings. Members emphasized the distinction between regular public comment and public hearings, where in-person verbal testimony may need more formal minute-taking.