Board member urges better notice after members say materials arrived late

During the ad hoc meeting, Committee member (Speaker 2) said the board should have been informed earlier about changes and distributions of relevant materials, stating, "Now we found this new information out, and I think, to to not be out of surprise, I think it should have been, forwarded to us." The comment expressed frustration with internal communication and the timing of information distribution.

Committee member (Speaker 6) responded that the item was visible on the prior meeting agenda and that it had been communicated. Chair (Speaker 4) acknowledged the clarification and proceeded to the voting process. The transcript does not record any formal remedy or change to the notification process during the ad hoc meeting.