Board details new booking rules, insurance and private-security allowance for civic venues

The San Angelo Civic Events Advisory Board reviewed recent policy changes for reserving and operating city-run venues, including expanded booking windows and new insurance and security requirements.

Events manager (speaker S2) told the board that facilities can now be reserved up to two years in advance and that "proof of insurance is now required 30 days prior to an event." He added that private security may be used "whenever SAPD is not available... for one of our events that's involving alcohol," and that private security can be arranged within 72 hours of an event when needed.

The board discussed how the changes are intended to reduce last-minute cancellations or inability to secure SAPD. S2 said the policy changes were approved by City Council on June 16 and will become effective on Oct. 01, 2026. The board did not take a separate vote on this update during the meeting; S2 presented the changes and invited further review at future meetings.

Board members asked operational questions about enforcement and customer notification; S2 said staff will implement the new booking and insurance procedures as part of routine event intake.