Staff outlines scoring spreadsheet and evaluation process for RFQ reviewers

Staff described the evaluation workflow the committee will use to grade submissions: reviewers will assign raw scores (0–5) for five sections and then the spreadsheet will multiply scores by section weights and compute ordinal rankings automatically. The tool will include a reference tab, a notes field for each reviewer, and separate tabs so evaluators can inspect attachments and certifications without counting them in narrative scores.

Committee members discussed procedure: some said they prefer to evaluate individually and then adjust scores afterward, while others noted the technical proposal and pricing typically drive distinctions between bidders. Staff committed to providing the spreadsheet and instructions to the committee before grading begins so members can familiarize themselves with the calculation and the tabs.