Board to pilot standardized working-group request form, to return in a month

Board members discussed a draft working-group request form circulated by staff intended to formalize how working groups request tasks, volunteer, or seek board endorsement. The form aims to capture clearly defined tasks, deliverables and timelines to improve transparency and ease of assignment.

Members expressed general support for piloting the template, suggested both paper and online versions for accessibility, and recommended a one-month timeline to allow working groups to confer and bring proposed tasks back to the board. Staff said records would be maintained within CSD and that the approach could be adjusted after the pilot period.

Committee member S7 summarized the intended cadence: "In the next month we can try and fill these out, come back in a month and discuss them at that point," and the board agreed to proceed without a formal vote at this meeting.