Council and staff agree to monthly budget reports and departmental access to improve oversight

Finance staff told the council that to avoid prior problems with departments exceeding budgets, department heads will receive monthly reports and access to the town’s budgeting software. The goal is to make encumbrances and purchase orders visible early so departments and finance staff can address potential overspending promptly.

Randy Hernandez said department heads "will have full knowledge of their budget" and that monthly budget reports will be available via software or printed reports for those who cannot access the system. Staff also said the purchasing agent will monitor outstanding purchase orders to limit encumbrances that are not intended for use.

Councilors praised the transparency improvements and described the new process as a significant change from past administrations. Staff said the final budget will be posted to the town website after DFA approval to make the document publicly accessible.

The council directed staff to provide department-level breakdowns (for example, the new rec center line items) and to return with any suggested adjustments at the next meeting.