Board adopts vendor verification form to document vendors and event requirements

The board voted to adopt a vendor verification form after staff and the policy committee outlined a generic checklist for any third party or vendor displaying on campus. The form is intended to capture required documentation—insurance, health certificates and other event-specific paperwork—so building staff and central office have consistent records.

Board members discussed practicalities including offering both electronic and paper submission and requiring event-level submissions (each event must be documented) even for recurring organizations, to ensure consistent coverage in the event of future liability questions. The motion to adopt the vendor verification form passed unanimously among those present (six yes, one absent).