Board reviews concert logistics and payment paperwork; votes to pay bills

Board members reviewed upcoming concert bookings and logistics, noting the need for W9 forms and invoices for payment. Members discussed bands including 127 North, Haywire, Cook and Bell and the Indigos, and noted some groups would provide their own sound while others need sound assistance.

A board member noted the $3,000 figure for sound/contract obligations and the need to divide payments among performers: “If it was 3,000... my math correct would be that'd be 750 per per,” a member said while discussing splits and invoices. The board assigned follow‑up to secure W9 forms and confirm which bands provide sound equipment. Later in the meeting a member moved to pay the bills on the agenda and the motion carried by voice vote.

Why it matters: Proper contract and payment documentation is required for audit and to ensure bands and sound technicians are paid in a timely manner. The board took steps to collect W9s, confirm sound arrangements and authorize bill payments in the current meeting.