Commission members flag missing materials and request staff distribution fixes

Several commission members said they had not received the meeting materials by email, citing account resets and inactive city email addresses. One member reported that Patrick Powers had not received email notice of the meeting; another suggested using a shared drive or sending materials directly to members who have trouble accessing the city account.

Staff and counsel committed to resend the packet and to ensure every member has access to the commission email. The group discussed blind-copying mass emails to preserve privacy and recommended that members forward documents to staff if they have trouble accessing city accounts so packets are reliably distributed in advance of meetings.