Committee plans sponsorship tiers to cover costs so race fees go to charity

The committee discussed fundraising strategy for the annual Trick or Trot kids race, which the chair said they plan to scale from about 50 to 75 participants. The chair listed expected line items — chip timing, porta-potties, medals and printing — and proposed designing four sponsorship tiers that each fully cover a named expense so that 100% of registration fees could be treated as donations to a designated beneficiary.

Members discussed local beneficiary options (the fire department, Red Cross and other local nonprofits) and outreach timing: the chair said a flyer needs updating with the new date and recommended mailing in September to promote the Halloween-timed race. The transcript shows planning steps but no final beneficiary or sponsorship amounts were finalized during the meeting.