Committee approves three vendor invoices totaling $201,445.16; Fontaine requisition held pending backup

The Whitman-Hanson Regional School District school building committee approved three vendor invoices and withheld action on a larger Fontaine Brothers requisition until required backup is provided.

A committee member moved to approve the following invoices: AI 3 invoice 0047BDash2203 for $64,000; Colliers invoice 1192576 for $131,729; and WSP invoice 40289889 for $4,900, for a stated total of $201,445.16. The motion was seconded and recorded as unanimous.

Separately, members raised concerns that Fontaine Brothers’ requisition number 15 did not include the usual cover page and supporting documentation in the packet. Staff and project representatives said a longer backup file (reported in the meeting as 131+ pages) exists in the shared folder but that the cover/dollar-summary page had been omitted from the packet due to a transfer error. Members agreed they would not vote on the Fontaine requisition without the standard documentation and asked staff to circulate the complete file and the updated cash flow before the next meeting.

Committee members also discussed that Fontaine had provided a revised cash-flow earlier that afternoon; project staff said they would share that with the retiring finance lead and the committee. The committee approved the three smaller invoices and deferred the Fontaine request to allow the small review subcommittee to vet the documentation.