Council approves Carahsoft/BS&A software contract to replace 23‑year‑old finance and HR system

Council approved a piggyback cooperative procurement with Carahsoft Technology Corp. for BS&A ERP software to replace a 23‑year‑old financial system.

Brenda (finance staff) told council staff evaluated seven platforms and narrowed the choice to BS&A based on demonstrations and cross‑departmental review; staff framed the implementation cost as staged payments totaling $101,341.44 (conversion and implementation up front, ongoing annual fees on go‑live, and final training/expense invoices). The vendor and staff anticipate a realistic implementation timeline closer to 12–18 months, with kickoff and phased conversion work to follow council approval.

Council approved the purchase 5–0 and asked staff to manage conversion, vendor accountability, and training schedules. Staff said implementation and additional travel expenses for on‑site training are budgeted and will be tracked in IT.