Lower Providence board approves phone system, emergency radio antenna and moving contract for 800 Adams Ave.

The Lower Providence Township Board of Supervisors on July 16 approved three contracts to equip and relocate township operations to 800 Adams Avenue.

Township manager EJ Mentree and system manager Paul Donnelly described the first contract: a transition from a legacy PBX to a hosted voice‑over‑IP phone system provided by Semperon. Donnelly said the purchase includes one‑time hardware the township will own and ongoing subscription fees; he reported the recurring monthly service charge is $1,515 and said no headsets are included. Donnelly told the board the township’s IT vendor had positively reviewed Semperon and staff will verify security before the contract is finalized.

The board then approved a proposal to install an emergency responder radio communication system (ERRCS) at 800 Adams. Mentree said a signal test during due diligence found inadequate county radio reception inside the building and that the ERRCS is required by building code for new construction and is necessary for operational radio coverage. The lowest written quote, from RF Design and Integration Inc., was $91,231—$26,231 more than the $65,000 originally budgeted. Mentree said the township solicited multiple quotes and that the selected vendor is a CoStars vendor. Board members asked whether the ERRCS operates independently of the VoIP system; staff replied it is a separate amplifier system that boosts existing county radio channels so police and fire radios will work inside the building.

Finally, the board approved a $21,520 moving services contract with McClusters Global Services Inc. that separates the main move ($16,737) from a more labor‑intensive file‑room move ($4,007.83). Mentree said township employees will pack their own offices and the mover will transfer furniture and boxed items; he confirmed the police department’s equipment is included. A supervisor asked about carrier liability insurance and staff said they would verify coverage.

All three motions were seconded and carried by voice vote. No individual roll‑call vote tallies were recorded in the public meeting transcript.

What happens next: staff will finalize contract terms, verify security and insurance conditions referenced during discussion, and execute contracts so the township can complete the facility transition to 800 Adams Ave.