Washington County Audit Committee approves $4.54 million in payments, pre-pays $106,277 camera license

WASHINGTON COUNTY — The Washington County Audit Committee on July 15 approved payment of $4,538,816.80 in vouchers presented to the committee and cleared several notable items, including a $106,277.96 three‑year camera‑licensing renewal and a $77,555.50 culvert purchase for County Route 153.

Chairman Hogan called the meeting to order at 9:00 a.m. in the Supervisors classroom at the Municipal Center in Fort Edward. The committee unanimously accepted the minutes of its June 16 meeting after a motion by Mr. Baker and a second from Mr. Herrick.

Stacey Benson‑Doty, senior audit clerk, presented the accounts‑payable materials and identified a list of stale vouchers totaling $24,709.88. The stale items included payments to Youle Smith III/Trey Smith Law for $9,805.15; GA Washington County Sewer District No. 2 chargebacks for $8,598.69; Anne Bair, Esq., $3,275.36; Julie Garcia, Esq., $1,524.68; Henry Bauer, Esq., $1,038.00; and a $468.00 mileage claim for Sierra Downey. The committee voted to approve payment of those stale vouchers on a motion from Mr. Baker, seconded by Ms. Kerr.

Benson‑Doty also presented two prepaid bills and the committee agreed to prepay both. The first was a three‑year renewal from Shi International for camera licensing totaling $106,277.96 (noted in materials as $35,425.98 per year). The second was a $77,555.50 invoice from Fort Miller for a culvert for the County Route 153 project; committee materials stated the project was not yet ready for the culvert and that prepaying would avoid additional transport costs. The prepaid bills motion was moved by Ms. Kerr, seconded by Mr. Herrick, and adopted. Committee materials note the Fort Miller prepaid had been approved earlier by the Public Works Committee on June 30, 2026.

The meeting record shows a fund‑by‑fund breakdown presented for the July 15 audit: General $1,228,560.66 (564 vouchers); Car Pool $27,353.47 (15); County Road $549,332.29 (51); County Road Machinery $147,189.03 (42); Sewer District No. 1 $8,643.69 (2); Sewer District No. 2 $88,551.42 (43); Capital Construction $473,978.11 (11). The total for all funds in the primary audit packet was $2,523,608.67 across 728 vouchers. A separate special audit dated July 2, 2026 totaled $77,682.36 (91 vouchers); preliminary out‑of‑audit payments were reported as $1,937,525.77 (covering 6/17/26–7/14/26). Those figures together produced the grand total presented to the committee of $4,538,816.80 covering 819 vouchers.

After auditing the bills, the committee moved to pay all bills as audited; that motion was moved by Mr. Hahn, seconded by Ms. Kerr, and adopted. No other business was raised and the meeting adjourned at 10:05 a.m. Debra Prehoda, clerk to the Washington County Board of Supervisors, signed the minutes.