RSD 13 building committee awards storm‑water monitoring contract to Weston and Samson and approves invoices; seeks Middlefield permit fee waiver
May 08, 2026 | Regional School District 13, School Districts, Connecticut
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The Regional School District 13 Building Committee voted to award a storm‑water monitoring contract and approved a package of invoices covering design, testing, portables and permitting costs.
The committee approved awarding RFQP 2026-00002 (storm‑water monitoring, State project #213‑0051) to Weston and Samson for the base bid not to exceed $27,600. Staff had recommended Weston and Samson after reviewing three bids: SI/Solely Engineering at $52,900; Tectonic at $42,121; and Weston and Samson at $27,600. Committee members moved, seconded and voted to approve the award; online members Howie, Phil and Darren were recorded on the roll call.
Marne, the staff member who presented the bids, told the committee the proposals used unit pricing tied to the number of visits and that staff assumed a baseline of about 47 routine weekly inspections but expected that number to increase with rain events. She said the budget includes a $75,000 line item for monitoring services and that even with added visits Weston and Samson’s pricing would keep costs within available funds.
"Even if Weston and Samson at their 27,600, we doubled that to 90 visits, we would be well under budget," Marne said.
The committee also moved to approve a batch of vendor invoices, which included multiple line items read into the record (examples cited by staff included Q&M invoices totaling approximately $110,682 across two items, Penoni abatement monitoring $9,520, and a building‑permit line listed as $362,168). Kim presented the invoices and the committee voted to approve them after a motion and second.
Members discussed a separate administrative issue: staff has sent a letter to the Town of Middlefield asking selectmen to waive a portion of the building permit fees (chiefly a second MEP portion). Committee members indicated they had not yet received a response from Middlefield and noted historical permit analyses showing roughly $33,000 in fees over many decades for prior additions and renovations. Staff said they were still waiting for the town's reply.
On the permit issuance timeline, staff said they had paid a permit (a $360,000 figure was referenced in the discussion) but had not yet received the physical permit; Jay and other staff are following up with the town to obtain the issued permit and documentation.
No members of the public spoke during the public comment period. The committee adjourned after approving the items on the agenda.
The committee approved awarding RFQP 2026-00002 (storm‑water monitoring, State project #213‑0051) to Weston and Samson for the base bid not to exceed $27,600. Staff had recommended Weston and Samson after reviewing three bids: SI/Solely Engineering at $52,900; Tectonic at $42,121; and Weston and Samson at $27,600. Committee members moved, seconded and voted to approve the award; online members Howie, Phil and Darren were recorded on the roll call.
Marne, the staff member who presented the bids, told the committee the proposals used unit pricing tied to the number of visits and that staff assumed a baseline of about 47 routine weekly inspections but expected that number to increase with rain events. She said the budget includes a $75,000 line item for monitoring services and that even with added visits Weston and Samson’s pricing would keep costs within available funds.
"Even if Weston and Samson at their 27,600, we doubled that to 90 visits, we would be well under budget," Marne said.
The committee also moved to approve a batch of vendor invoices, which included multiple line items read into the record (examples cited by staff included Q&M invoices totaling approximately $110,682 across two items, Penoni abatement monitoring $9,520, and a building‑permit line listed as $362,168). Kim presented the invoices and the committee voted to approve them after a motion and second.
Members discussed a separate administrative issue: staff has sent a letter to the Town of Middlefield asking selectmen to waive a portion of the building permit fees (chiefly a second MEP portion). Committee members indicated they had not yet received a response from Middlefield and noted historical permit analyses showing roughly $33,000 in fees over many decades for prior additions and renovations. Staff said they were still waiting for the town's reply.
On the permit issuance timeline, staff said they had paid a permit (a $360,000 figure was referenced in the discussion) but had not yet received the physical permit; Jay and other staff are following up with the town to obtain the issued permit and documentation.
No members of the public spoke during the public comment period. The committee adjourned after approving the items on the agenda.
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