Board approves final steps to close hangar project and accept grant closeouts

The Hunter Board of Aviation Commissioners approved motions to accept final closeout documentation for a recently completed hangar project and to authorize payment actions needed to release federal grant retainage.

Paul, the airport engineer/consultant, told commissioners he had completed the final walkthrough and that the closeout documents for the hangar are in the meeting packet. He asked the board to approve the contractor’s progress estimate (Progress Estimate 7) and Change Order 2—an adjustment of contract time with no additional dollars—and to authorize final payments on several FAA Airport Improvement Program grants (AIP 32–37) so the FAA can release final federal shares.

“Yeah, I’ve got a decent sized packet in front of you all today,” Paul said while summarizing the closeout paperwork and the grants that remain open. He told the board the closeouts will get the project current through this fiscal year and that additional AIP grants in later years will retire the related loan.

The packet lists the contractor payment and retainage release tied to Progress Estimate 7; the transcript shows an unclear numeric string for that payment. The precise dollar figure was not audibly confirmed on the record in the transcript, so the payment amount is not specified here and will appear in the official closeout documents.

A motion to approve the contractor estimate, Change Order 2, and closeout of AIP 32–37 was moved and seconded; the motion carried following a voice vote in which at least one member said, “I opposed.” The transcript does not record a roll-call vote or name the dissenting voter.

Paul noted that after these closeouts, the board will still have additional AIP grants planned in subsequent years that will be used to retire the loan associated with the hangar project. He also presented the paperwork that would require board signature to finalize acceptance.

Next steps: staff and the engineer will finalize the closeout forms for signature and submit the final pay requests to the FAA. The board’s administrative action completes the local steps needed for federal closeout and begins the administrative work to move the remaining grants through the coming fiscal years.