Rockingham County commissioners approve $4.05 million accounts payable and multiple procurement waivers

The Rockingham County Board of Commissioners unanimously approved the county’s June 25 accounts payable list totaling $4,052,348.89 and approved a slate of related procurement and finance motions at its June 25 meeting.

The motion to approve the accounts-payable list passed after commissioners identified several large line items, including state-related charges, payments to Sodexo, and a near‑$1 million PrimeCare payment and substantial health insurance payouts. Committee member (voice 2) moved the accounts-payable approval; Chair (voice 1) and other members voted in favor.

The board also approved a bid waiver of $11,700 to AMP UP for activation services and a five‑year service term tied to county EV charging infrastructure; staff described the procurement as a sole‑source recommendation by facilities. A separate waiver for Longchamps Electric (about $12,767) to run fiber and connect fire-alarm systems between the municipal building and the main complex was justified on continuity grounds: staff said the vendor installed existing conduit that must be used to avoid future interoperability problems. A change order for W.D. Mason Company of up to $84,279.62 to account for project changes — primarily glass work in the county attorney’s office — was also approved.

On finance policy, the board authorized the finance office to process FY27 benefits-related payments (medical and dental claims, third‑party administrative fees, stop‑loss fees and workers’ compensation claims). The board read and adopted a lessee resolution authorizing a three‑year capital lease purchase agreement for equipment with total rental payments not to exceed $155,496; the resolution also authorizes county officers to execute required documents and was approved by roll call.

Staff framed the procurement approvals as continuity‑ and operations‑driven decisions. Director (voice 4) told the board that using the existing conduit and an incumbent vendor reduced future service risk. Commissioners expressed no substantive dissent on the finance or procurement packages.

The board concluded the package of motions and moved on to other agenda items. The approvals will be reflected in the county’s upcoming fiscal reports and purchasing records.