Officials note grant accounting gap; NOTA reimbursement may exclude sales tax

During the meeting, a participant reviewed accounting for a 2023–24 grant (referred to in the transcript as the '2324 8020' grant) and described how some expenditures were paid from county general accounts while others were paid from city accounts.

"NOTA will only reimburse the city. They will not reimburse the sales tax," the participant said, explaining that the county had recorded sales-tax-paid expenses that the grant administrator would not reimburse. The participant said they had spoken with Brian Mitchell, who recommended transparency in the accounting and said future submissions should be made from a single account.

The participant also identified a corrective account transfer (extension travel for $2,000) and noted an earlier $3,600 line that required adjustment after a staff absence. A motion to correct the account number and record the transfer was made; the transcript shows the motion and second but does not include a roll-call or final tally.

What happens next: staff will document the corrected accounting entries and ensure future grant reimbursements are routed through the reimbursable city account as advised. The transcript provides no further detail on when reimbursements will be sought or the county’s net fiscal exposure.