HOA narrows fence bids to two vendors and orders in-person walk‑throughs

The Mountainaire Homeowners Association Board of Directors on May 22, 2026 narrowed competing proposals for a neighborhood fence project to two vendors and directed both to perform in-person walk-throughs to confirm final scope and pricing.

Neil, who presented the request-for-proposal summary to the board, said 10 vendors were invited and four submitted proposals. Neil shared a spreadsheet summarizing price, timing, whether each vendor would use the requested Sherwin‑Williams stain colors and the planned methods of preparation and painting. After detailed discussion the board unanimously reduced the shortlist to Kitsap Brothers (Poulsbo) and NW Quality Painting (Auburn, WA) and emphasized the need to balance price with workmanship quality.

The board voted to ask both shortlisted vendors to return for an on-site inspection to confirm scope items that affect cost, such as whether the tops of posts are included in the base price. Board members who will perform the walk-throughs were asked to flag any locations where vegetation intrusion would make protection or tarping insufficient so the board can decide whether to have landscaping crews cut back plants rather than pay vendors to do it.

The board also asked the final vendor to prepare an optional offering for individual homeowners who want the interior side of their fences stained; the plan would allow homeowners to contract directly with the vendor at a discounted rate if they opt in. Specific pricing for the contractor work, homeowner opt‑in rates, and final contract terms were not specified and will be determined after the walk‑throughs and final bids are submitted.

Next steps: both vendors will be scheduled for in-person walk‑throughs, the board will review final bids and choose a contractor, and the board will evaluate whether to engage the current landscaping contractor to reduce vegetation-related costs before the painting work begins.