White County reviews May finances and year‑end budget amendments

The White County Board of Education reviewed the district’s May 31 financial position and several year‑end budget amendments at its June 11 meeting.

Miss Officer, presenting the monthly report, said cumulative revenues across all school funds were $40,676,866 while total expenditures and encumbrances were $40,978,876, leaving an estimated overall fund balance of $20,153,155. She described revenue trends as largely flat in the general purpose fund, moderate local option sales tax growth, and timing effects in the school federal projects and cafeteria funds due to reimbursement timing.

“We are entering the final month of the fiscal year; the school system exhibits a strong financial health,” Miss Officer said as she summarized the month‑end numbers.

District finance staff walked the board through several budget amendments intended as fiscal‑year closing cleanups and cash‑flow adjustments. Highlights included:

- A $150,000 amendment to recognize medical insurance expense and payroll accruals to reflect liabilities at year end.
- Reallocations totaling $2 million involving the school federal projects fund: of the original $2.5 million moved in 2022 for federal projects, staff propose leaving $500,000 in the federal projects fund for cash flow and returning about $2 million to the general purpose fund, a bookkeeping move related to reimbursement timing.
- A central cafeteria fund amendment (reported in the packet as 310,35) to cover anticipated summer feeding program costs and some equipment upgrades; staff emphasized this does not affect the general purpose fund.
- Small CTE Perkins Reserve reallocations (reported as $1,000) moving funds from in‑service development to supplies and materials so the funds can be used before fiscal year end.

Mr. Markham explained that because many federal grant programs operate on a reimbursement basis, the district must maintain cash in the federal projects fund for program activity; the proposed moves shift cash but do not change total appropriations for expenditures.

Board members asked follow‑up questions about enrollment effects on TISA funding, the number of homeschooled students (reported at 1,098), and the criteria used to identify McKinney‑Vento‑eligible students. Staff said the apparent increase in homeless student counts reflects both additional identification work funded by grant personnel and ongoing changes in family housing circumstances.

The board reviewed personnel reports, a threat‑assessment report (no incidents reported), TLN updates (none), and fundraising requests from schools. Several housekeeping items were corrected in the consent materials prior to approval.

The consent agenda, which included the budget amendments and the monthly financial report, was considered approved by the board as part of the meeting’s consent action.

Next steps: staff will finalize year‑end bookkeeping adjustments and bring any required formal budget amendments to the board if federal allocations or other revenues change later this summer.