Winter Haven commission accepts utility easement and adopts $10,000 capital-asset policy

The Winter Haven City Commission on June 8 approved two resolutions: one accepting a recorded non-exclusive utility easement tied to a settlement with the Gates of Lake Region Homeowners Association, and another establishing a citywide capital asset policy with a $10,000 capitalization threshold.

Resolution R-26-16: easement acceptance — City Attorney read Resolution R-26-16, which accepts a non-exclusive utility easement conveyed by the Gates of Lake Region Homeowners Association and recorded April 30, 2026 in the official records (book 13977, page 2296). Staff said the easement was delivered as part of a settlement related to electric utility payments associated with a lift station constructed in the 1990s and that accepting the easement imposes no financial obligation on the city. The commission approved the resolution by voice vote.

Resolution R-26-18: capital-asset policy — Chief Financial Officer Chris Reer presented Resolution R-26-18 to implement a capital asset policy covering identification, capitalization, depreciation, tagging and disposal of city assets. "Some of the key provisions that we've implemented with this capital asset policy is the capital asset threshold setting it at $10,000," Reer said. Staff told the commission there is no financial impact associated with adopting the policy and recommended approval. The commission approved the resolution by voice.

Consent agenda — The commission also moved and approved the full consent agenda earlier in the meeting; no public speakers addressed consent items during the public-hearing periods.

Outcome and next steps — Both resolutions were adopted without recorded roll-call tallies in the public record provided at the meeting; staff will carry out administrative steps to implement the capital-asset policy and to record and manage the accepted easement per normal procedures.

Details: R-26-16 references a recorded easement executed April 30, 2026 (official-records citation provided at the meeting). R-26-18 sets administrative standards for tagging, inventory, depreciation and internal controls across departments.