Carlinville council interviews administrator candidate, moves into closed personnel session
April 24, 2026 | City of Carlinville, Macoupin County, Illinois
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The City Council of the City of Carlinville met in special session on April 24, 2026, to interview for the city administrator position and then voted to enter a closed executive session to discuss personnel matters. The meeting record shows no formal hiring action or public comment.
City officials present at the start of the session included Aldermen Ober, Link, LeVora, Brockmeier, Reichmann and Gracey; Mayor Doug Downey; City Clerk Mary Heller; Treasurer Bill Fanning; and city consultant Frank Miles. Aldermen Fogle and Reese were listed as absent in the minutes.
Under new business the agenda listed an "Interview for City Administrator Position" with a notation that there was "No Motion at this time," indicating the public minutes did not record a vote or appointment on the hiring item. Shortly afterward, Alderman Ober moved at 9:31 a.m. that the council enter executive session "for the purpose of discussing personnel." Alderman LeVora seconded the motion, which the minutes record as passing unanimously, 6-0.
The minutes record an "Executive Session - Personnel." The public record supplied does not include any substance of the personnel discussion. At 10:50 a.m., the minutes state that Alderman Reichmann left the council chamber. After returning from closed session, Alderman LeVora moved at 11:00 a.m. to come out of executive session; Alderman Brockmeier seconded, and the motion passed, recorded as 5-0 in the minutes.
Alderman Gracey moved to adjourn the special meeting at 11:01 a.m.; Alderman Ober seconded, and the minutes record the motion as passing 5-0. Mayor Doug Downey signed the minutes and the transcript includes the clerk's attestation; the clerk is identified earlier in the minutes as City Clerk Mary Heller (the transcripted signature line contains a typographical error and has been corrected to reflect the clerk's name as Mary Heller).
No correspondence or public comment was recorded in the minutes, and the meeting record does not show any formal votes or recorded motions on personnel outcomes such as appointment, hiring, or contract approval. The public minutes therefore reflect that the council conducted an interview and discussed personnel matters in executive session but did not document a public decision on the city administrator appointment.
The City Clerk attested to the minutes. The meeting was held in Carlinville, Macoupin County, Illinois, according to the record and adjourned at 11:01 a.m.
City officials present at the start of the session included Aldermen Ober, Link, LeVora, Brockmeier, Reichmann and Gracey; Mayor Doug Downey; City Clerk Mary Heller; Treasurer Bill Fanning; and city consultant Frank Miles. Aldermen Fogle and Reese were listed as absent in the minutes.
Under new business the agenda listed an "Interview for City Administrator Position" with a notation that there was "No Motion at this time," indicating the public minutes did not record a vote or appointment on the hiring item. Shortly afterward, Alderman Ober moved at 9:31 a.m. that the council enter executive session "for the purpose of discussing personnel." Alderman LeVora seconded the motion, which the minutes record as passing unanimously, 6-0.
The minutes record an "Executive Session - Personnel." The public record supplied does not include any substance of the personnel discussion. At 10:50 a.m., the minutes state that Alderman Reichmann left the council chamber. After returning from closed session, Alderman LeVora moved at 11:00 a.m. to come out of executive session; Alderman Brockmeier seconded, and the motion passed, recorded as 5-0 in the minutes.
Alderman Gracey moved to adjourn the special meeting at 11:01 a.m.; Alderman Ober seconded, and the minutes record the motion as passing 5-0. Mayor Doug Downey signed the minutes and the transcript includes the clerk's attestation; the clerk is identified earlier in the minutes as City Clerk Mary Heller (the transcripted signature line contains a typographical error and has been corrected to reflect the clerk's name as Mary Heller).
No correspondence or public comment was recorded in the minutes, and the meeting record does not show any formal votes or recorded motions on personnel outcomes such as appointment, hiring, or contract approval. The public minutes therefore reflect that the council conducted an interview and discussed personnel matters in executive session but did not document a public decision on the city administrator appointment.
The City Clerk attested to the minutes. The meeting was held in Carlinville, Macoupin County, Illinois, according to the record and adjourned at 11:01 a.m.
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