Boonville Board approves contractor payouts and a package of public-works purchases

The Boonville Board of Works approved a series of procurement and contract actions, including a change order and final payout for a street/utility contractor, purchases of water-system equipment and IT hardware, and a capital-asset contract for accounting work.

The board approved change order number three for JH Rudolph and authorized payout number six totaling $145,933.31, which staff said includes $36,000 in liquidated-damage deductions tied to missed contract time. Staff told the board the change order wrapped up additional scope added earlier in the year and recommended approval.

On utilities, the board approved multiple purchases intended to improve water maintenance and system monitoring: a "hydrant buddy" drill-extension tool (recommended vendor Corn Main, about $654.95), an automatic hydrant flusher to help flush dead-end lines ($3,300), a portable turbidity meter ($2,149) and three 3-inch hydrant meters to account for water used during flushing ($2,555.88). Staff described the measures as part of a valve-exercising and water-quality program to reduce water loss and manage brown-water dead-ends.

The board also approved IT purchases — three rugged laptops (Toughbooks) for utility staff ($8,492.77) and desktop tower upgrades ($4,199.97) — and authorized a $8,125 tree-removal contract with Scots Transfer Inc. to remove trees, grind stumps and clear debris at multiple city locations.

For accounting and asset tracking, the board rescinded a prior approval and authorized hiring Baker Tilly to implement a capital-asset program not to exceed $16,000. Staff said Baker Tilly already performs annual reporting for the city and can leverage existing utility data.

Other routine approvals included releasing surplus vehicles to buyers and authorizing staff to reapply to INDOT’s Community Crossings program after closeout of the JH Rudolph project. One pool sewer-adjustment request was tabled pending documentation of the pool’s purchase date under Ordinance 2018-12.

Board votes on these items were recorded by voice as in favor; individual tallies were not specified in the transcript. Staff will carry out closeout and procurement steps and report back as required.