Council tables clerk-treasurer financial policies and new public-comment rules to July

Two resolutions that would formalize internal financial controls and public-comment procedures were introduced and extensively discussed at the June 2 meeting; the council voted to table both items for further review and refinement.

Resolution 26‑12 would adopt internal Clerk Treasurer financial policies and procedures tied to corrective action plans (CAPs) submitted to the State Board of Accounts. The Clerk Treasurer told the council the CAPs address seven repeat findings of non‑compliance identified by the State Board of Accounts, that the policies were written to align with state guidance and that the Board had approved the CAPs for implementation. City legal counsel Dan said he reviewed the documents and recommended council action because the legislative body retains oversight of fiscal controls.

Despite staff assurances that the policies were already being implemented to comply with the State Board of Accounts, several council members asked for more time to review the documents. A motion to table Resolution 26‑12 until the July meeting passed on roll call (Alvarez no; Weidbach yes; Hurst no; Parnell yes; Vazquez yes; Amler yes; Zilly no).

Resolution 26‑13 would set rules for public comment at city council and certain other public meetings (time limits, sign‑in requirements, resident-priority recognition, and conduct expectations). Council members debated details such as whether the resolution should explicitly apply to other boards and commissions, how strictly to enforce time limits and who would serve as timekeeper. The council moved to table Resolution 26‑13 for redrafting and additional review; that motion passed by recorded vote and the item was placed on the July agenda.

Why it matters: Resolution 26‑12 would formalize internal finance policies to address state audit findings; adoption would be a step toward satisfying repeat audit citations. Resolution 26‑13 would codify public-comment procedures that affect how residents participate at local public meetings. Tabling gives council members more time to review the texts and propose clarifying edits.

Next steps: Both items were added to the July agenda for reconsideration after staff and counsel incorporate requested revisions.