Village manager says unpermitted June event drew hundreds and left large trash pile; permitting process reiterated

Village Manager Brown told the Law & Safety committee on June 1 that the village did not receive paperwork or a certificate of insurance for a large event held at Memorial Field over the preceding weekend. Brown said staff contacted organizers, worked with Hamilton County deputies to disperse the crowd, and would follow up with the responsible parties.

"We did not receive any paperwork for this event," Brown said, noting the village's permitting process requires submissions 30 days before an event so the sheriff and fire department can review and the village manager can sign off. Brown said the village shut down further activity when staff learned the event lacked required approvals.

Council members described substantial trash and broken glass left along driveways and streets near the field. One council member said some of the people involved in organizing the event were known locally and that council would pursue follow-up. Deputies on scene reported the crowd dispersed within roughly an hour to 90 minutes after village contact; the committee asked staff to follow up and arrange cleanup where necessary.

The committee also discussed tightening permitting outreach and publishing the permit process on the village website so residents and organizers are aware of requirements and lead times.