Precinct chairs shown how to access member lists, export data and submit substitute forms; party stresses confidentiality

Organizers walked precinct chairs through the party’s online tools (precinctportal.org and the county site’s Precinct Hub) and showed how to locate precinct maps, leadership and candidate lists. The presenter demonstrated the export button and described formats available for download; organizers said the party obtains name/address information from the state but that email and phone numbers are proprietary party data collected through caucuses and other outreach.

Emily, who handled the live demonstration of the site, said the party has increased the amount of contact data collected (from an estimated 20% to perhaps as much as 40% of precinct members) and is in the process of transferring records into Zoho. "You'll only be able to see it," Emily said, describing the view-only nature of the hub and reminding chairs they must accept a confidentiality agreement before accessing member lists.

Speakers repeatedly cautioned chairs not to share exported lists for commercial or unauthorized purposes and to use BCC when emailing precinct members. They encouraged localized coordination (house-district chairs, GroupMe, or small-area meetings) rather than countywide mass contact to protect privacy. The presenter said there is a GroupMe for precinct chairs and organizers will demonstrate joining it at the CCM.

On substitutes and vacancies: presenters showed the substitute form and asked that completed substitute forms be submitted by 5:00 p.m. the day before a CCM so substitutes can be credentialed the next morning. For officer vacancies, presenters pointed to a precinct-update form and said precinct chairs appoint replacements (appointees must be registered Republicans who live in the precinct); house district chairs and the executive committee assist with approvals and record updates.

All meeting materials, including agendas and proposed bylaw amendments, are posted on the party website under governing documents; the recorded briefing will be posted to YouTube and linked from the site for those who need to review it.