Trustee questions delay approval of two credit-card items as board approves amended consent agenda

Trustees approved the consent agenda on Tuesday after amending it to remove two credit-card charges that a board member said lacked supporting statements.

Why it matters: Routine claims and preregistered payments are approved through the consent agenda. Trustee scrutiny of vendor invoices and credit-card support can delay vendor payments and prompt staff follow-up about audit controls and records.

During the consent‑agenda review, Trustee Gomez asked about a preregistered invoice to Edco Environmental Services that he said dated to 2023 and asked why the district had delayed payment. He also flagged two credit‑card line items (listed in the packet as 906657 and 96658) for which he said he could not find supporting statements.

"This invoice was back from 2023 and I'd like to know why it takes so long to pay our vendors," Trustee Gomez said, prompting staff to explain that the vendor had contacted the district claiming the invoice had fallen through and that staff could provide emails to show correspondence.

Trustees moved to amend the consent agenda to remove the two credit‑card items pending delivery of the credit‑card statements. The motion to remove those entries passed in a roll‑call vote 4–1 (Trustee Gibson King, Trustee Gomez, Trustee Rodriguez and Trustee Smith voted yes; President Taylor voted no). After removing the two items, the board approved the consent agenda as amended.

Board staff said the large Uline purchases were for replacement tables and chairs across the district and that an EDCO payment and other items would be revisited with supporting documentation. Trustees asked staff to include credit‑card statements in future packet materials.

What’s next: Staff committed to providing the missing credit‑card statements and the vendor correspondence; trustees requested that these supporting documents be included in the next packet so the items can be reviewed and approved.