Moorhead outlines citywide rollout of Elements asset-management software

City staff updated the Moorhead Park Advisory Board on Feb. 26 that the city is implementing Elements, a citywide asset-management and work-order system intended to centralize infrastructure and maintenance data across departments.

Paul, who led the presentation, said parks maintenance teams began entering assets and work orders into Elements in 2025 and that the system integrates with GIS to provide a "single source of truth" for multiple departments. He said field crews can use tablets to complete work orders and that the software provides key performance indicators and maps that visualize where maintenance has occurred. "What we were really looking for with a solution, in this case, Elements, was one source of truth for essentially all of the city departments that manage assets," Paul told the board.

Paul said the city is working with Navotics, the software developer, which produced a promotional video featuring Moorhead. He and other staff described near-term benefits already in use: maintenance crews can see the last time an area was mowed, track tools and materials, prioritize service requests and, in future phases, publish status updates to the public (for example, to note when a ski trail has been groomed).

Derek added that as crews close tickets, that status can feed the public website to inform recreational users. Multiple board members asked about user feedback; staff said fleet mechanics and the street department had given positive feedback and that parks staff were seeing organizational benefits as requests come into the system.

Why it matters: Citywide asset-management systems are intended to reduce duplicate records, support data-driven capital decisions and make operational work more auditable and visible to residents. Staff said they are prioritizing foundational data-entry and interdepartmental workflows before enabling more public-facing features.

Next steps: Staff will continue to populate Elements, expand field use, and evaluate rollout of public-facing notifications and service-request integrations.