Public works seeks $52,000 asset-management system, expands repair and signage budgets

Public-works staff presented departmental results and a multi-year plan for operations and capital needs, and asked the council to consider an asset-management system to centralize infrastructure inventory and to enable better budgeting and preventive maintenance.

The public-works director (Speaker 7) described FY26 projections as favorable and proposed a one‑time implementation cost for asset-management software of about $52,000, with ongoing annual licensing costs in the $16,000–$20,000 range. "This provides a centralized system for tracking infrastructure, equipment, computers, vehicles, streets, ... signs," the director said, describing implementation and training needs and an expected 6–9 month rollout window with full data maturity over a year or more.

Staff proposed reallocating the existing pothole line into a broader road-repair material line ($40,000) to allow purchases of base, asphalt and cement for in‑house repairs and to reduce contractor dependence. The department also requested increased signage replacement funding (from $11,000 to $15,000) to continue a multi-year sign‑replacement program.

Council members asked about cloud security, vendor selection, and whether existing spreadsheets would be imported. Staff said they had preliminary vendor quotes and would develop specifications for procurement and that city staff would consider contract assistance for migration and initial data population.

The council directed staff to return with scope and procurement details as part of the CIP and budget process.