Glendora Unified board approves Zoom phone contract and 1,000‑device Chromebook refresh
May 14, 2024 | Glendora Unified, School Districts, California
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At its May 13 meeting the Glendora Unified School District Board of Education approved two technology contracts: a cloud telephony agreement with Zoom Corporation and a Chromebook refresh purchase.
On the Zoom proposal, staff said the district would move voice services from its on‑premises Cisco system to Zoom Phone, eliminating on‑site phone servers and Cisco licensing costs. Staff presented cost details: current combined licensing and phone bills run about $120,000 per year; moving to Zoom Phone would reduce annual telephony cost to just under $60,000. The transition includes an estimated up‑front handset purchase of about $44,000 and implementation/onboarding services estimated at about $33,000; the grand total shown in staff materials includes four years of payments and the one‑time costs. The board discussed security and firewalls; staff said Zoom uses enterprise‑level privacy and security practices and that district network firewalls and filters will continue to protect traffic.
The board moved, seconded and approved the Zoom agreement by voice vote.
On the Chromebook purchase, staff proposed a targeted refresh focused on incoming sixth‑ and ninth‑grade cohorts. The plan would purchase roughly 1,000 devices so sixth graders would retain a device for three years and ninth graders for four years; the district added extended warranty and local repair/pickup service through Intellitech. Staff said the purchase is funded in the district refresh plan and that Chromebook licensing will be reassigned from retired devices to the new units. The board moved, seconded and approved the Chromebook purchase by voice vote.
The board also opened and closed a public hearing on the initial joint Sunshine proposal with the California School Employees Association (CSEA) chapter 247 to begin 2024–25 negotiations; no public comments were submitted and the board indicated it would proceed with negotiations.
Votes at a glance:
- Approval of transition to Zoom Phone (contract and implementation): approved by voice vote; implementation to begin as soon as feasible with payments starting in 2025–26 per the contract timeline.
- Approval of Chromebook purchase (~1,000 devices) and extended warranty/repair contract with Intellitech: approved by voice vote.
- Consent items 81–112: approved by a single unanimous vote.
The meeting adjourned at 8:53 p.m.
On the Zoom proposal, staff said the district would move voice services from its on‑premises Cisco system to Zoom Phone, eliminating on‑site phone servers and Cisco licensing costs. Staff presented cost details: current combined licensing and phone bills run about $120,000 per year; moving to Zoom Phone would reduce annual telephony cost to just under $60,000. The transition includes an estimated up‑front handset purchase of about $44,000 and implementation/onboarding services estimated at about $33,000; the grand total shown in staff materials includes four years of payments and the one‑time costs. The board discussed security and firewalls; staff said Zoom uses enterprise‑level privacy and security practices and that district network firewalls and filters will continue to protect traffic.
The board moved, seconded and approved the Zoom agreement by voice vote.
On the Chromebook purchase, staff proposed a targeted refresh focused on incoming sixth‑ and ninth‑grade cohorts. The plan would purchase roughly 1,000 devices so sixth graders would retain a device for three years and ninth graders for four years; the district added extended warranty and local repair/pickup service through Intellitech. Staff said the purchase is funded in the district refresh plan and that Chromebook licensing will be reassigned from retired devices to the new units. The board moved, seconded and approved the Chromebook purchase by voice vote.
The board also opened and closed a public hearing on the initial joint Sunshine proposal with the California School Employees Association (CSEA) chapter 247 to begin 2024–25 negotiations; no public comments were submitted and the board indicated it would proceed with negotiations.
Votes at a glance:
- Approval of transition to Zoom Phone (contract and implementation): approved by voice vote; implementation to begin as soon as feasible with payments starting in 2025–26 per the contract timeline.
- Approval of Chromebook purchase (~1,000 devices) and extended warranty/repair contract with Intellitech: approved by voice vote.
- Consent items 81–112: approved by a single unanimous vote.
The meeting adjourned at 8:53 p.m.
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