Pleasant Hill commission advances summer concert logistics, empowers staff on T-shirt design

The Pleasant Hill Civic Action Commission reviewed final preparations for its summer concert series and voted to empower a designated commissioner, identified in the record as “FA,” to design and procure concert T-shirts for commissioners and volunteers.

Interim staff liaison Erica, who said “this is my rotation to the civic action commission,” told the commission that banners along Contra Costa Boulevard should be installed soon and that stage and city-hall banners are in production and will be printed and installed before the first concert. Commissioners discussed logistics for the family-fun zone, feather banners, canopy placement and vendor staging in the cart corral.

Anthony, who reviewed the nonprofit and vendor lineup, said Friends of the Pleasant Hill Library, the Lions Club (open date: May 21), DBC Dental Hygiene Clinic (scheduled for the 2nd and 5th), Jace Memorial Fund, White Pony Express and Hospice of the East Bay will staff booths; Kona Ice was confirmed as a sponsor and Contra Costa Animal Services will attend most dates except the car-show concert on the 16th.

Commissioners raised volunteer coverage concerns: no high-school volunteer signups had come in yet for the first concert, so the group agreed to pursue school credit and alternate volunteer sources, including local church volunteers. The commission also discussed storage for tents and signage previously kept in a backroom referred to in the discussion as the “dungeon.” One commissioner said the group did not want “to ruin a thousand dollar popup tent” and suggested either a waterproof tub or a small lockable plastic shed as a solution.

On merchandise, commissioners debated ordering T-shirts for sale versus keeping a small, undated batch for staff and volunteers. Commissioner Garcia moved to give FA authority to finalize the shirt design and order; a second was recorded and the motion was passed (the transcript records the outcome as passed but does not list a roll-call tally). The motion directed FA to handle front/back layout preferences and sizes for commissioners and volunteers.

The commission also heard that the city manager agreed commissioners working events should not have to pay out of pocket for tabling expenses; staff said a shared, small line item will be set up for reimbursements but that the exact budget amount and allocation details are “not specified” and will be provided later.

The commission heard a staff update about outreach at the new Saturday farmers market and a School of Rock pilot under consideration for a later concert. The meeting concluded with the clerk recording the next meeting date as June 3.

What’s next: staff will follow up with details on the reimbursement line-item and finalize banner installation and T-shirt orders under the authority granted to FA.