Staff member explains how to access city records; names PIO

A staff member told the Rock Springs City Council meeting that most municipal records are stored electronically and that records clerks can meet requesters at a public service window and prepare requested documents at their workstations.

The staff member said the records office keeps paper and electronic files on site and that staff can assist residents at the window to retrieve and prepare documents. "Elizabeth is also our PIO," the staff member added, noting that outgoing posts to Facebook and other media channels are produced from the records office and coordinated by Elizabeth.

The explanation clarified where records are stored and how the public can interact with clerks to obtain documents. The account also identified the office responsible for public communications, which may help residents know where to direct media inquiries or requests for public information.

No formal motion or vote accompanied the presentation, and the staff member framed the remarks as procedural information about service and communications rather than a policy proposal.