Commission rejects premium IT upgrade, approves SAW wastewater grant and consent agenda
May 17, 2024 | Mount Clemens, Macomb County, Michigan
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The Mount Clemens City Commission on March 7 declined a short-term premium upgrade to its High-Tech network-support contract but approved a large stormwater/wastewater grant and the consent agenda.
City administration proposed a 15-month premium upgrade to the existing High-Tech support agreement from April 1, 2016, through June 30, 2017, with an added cost of about $677,125 (roughly $451.75 per month increase). Administration said the upgrade would provide unlimited remote and on-site support and address audit concerns about finance department access. Commissioners raised concerns about past service reliability, the shift away from a regular on-site day to as-needed on-site visits, aging equipment, and the lack of an equipment inventory.
After discussion the motion failed on roll call (Commissioners Mener, Campbell and the commissioner listed in the transcript as 'crap' voted no; Mayor Dempsey and Commissioner Hill voted yes), leaving the current contract in place and directing administration to monitor service needs.
Separately, the commission heard the city manager report that the city had been awarded a Stormwater Asset Management and Wastewater (SAW) Grant totaling $1,847,632. The grant scope includes development of a wastewater asset-management plan (projected at roughly $1.82 million) and a stormwater management plan ($35,000) with a required local match on the latter; the grant funds televising and cleaning of combined sewers, with a recommended contract award of approximately $600,000 to AEW for parts of the work to be considered on March 7.
The commission approved the consent agenda by roll call, which covers routine items and enabled grant-related procurements to proceed through normal bid and contract processes.
Other business: the commission approved purchases and payment of invoices, with the attorney requesting that the Anderson, Xin & Westrick proposal be accepted subject to execution of a contract satisfactory to the city attorney. A separate request to allow Second Chance Network to solicit in the public right of way failed for lack of motion.
Next steps: administration will proceed with SAW grant implementation and recommended procurement steps; administration will also continue to evaluate IT support options and maintain equipment inventories.
City administration proposed a 15-month premium upgrade to the existing High-Tech support agreement from April 1, 2016, through June 30, 2017, with an added cost of about $677,125 (roughly $451.75 per month increase). Administration said the upgrade would provide unlimited remote and on-site support and address audit concerns about finance department access. Commissioners raised concerns about past service reliability, the shift away from a regular on-site day to as-needed on-site visits, aging equipment, and the lack of an equipment inventory.
After discussion the motion failed on roll call (Commissioners Mener, Campbell and the commissioner listed in the transcript as 'crap' voted no; Mayor Dempsey and Commissioner Hill voted yes), leaving the current contract in place and directing administration to monitor service needs.
Separately, the commission heard the city manager report that the city had been awarded a Stormwater Asset Management and Wastewater (SAW) Grant totaling $1,847,632. The grant scope includes development of a wastewater asset-management plan (projected at roughly $1.82 million) and a stormwater management plan ($35,000) with a required local match on the latter; the grant funds televising and cleaning of combined sewers, with a recommended contract award of approximately $600,000 to AEW for parts of the work to be considered on March 7.
The commission approved the consent agenda by roll call, which covers routine items and enabled grant-related procurements to proceed through normal bid and contract processes.
Other business: the commission approved purchases and payment of invoices, with the attorney requesting that the Anderson, Xin & Westrick proposal be accepted subject to execution of a contract satisfactory to the city attorney. A separate request to allow Second Chance Network to solicit in the public right of way failed for lack of motion.
Next steps: administration will proceed with SAW grant implementation and recommended procurement steps; administration will also continue to evaluate IT support options and maintain equipment inventories.
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