Cleveland park board approves ActiveNet contract; staff outlines fees, timeline and possible impacts on local leagues

Cleveland Park Board members on the evening agenda heard staff say the city has signed a contract to implement ActiveNet, an online reservations and registration platform intended to centralize bookings for the municipal park, the civic center and other city facilities. "We did get our contract signed just last week. So we will be moving forward with that," Miss Ashley told the board.

Miss Ashley said the one-time implementation fee is $5,978 and the annual subscription is $4,969. She estimated 8–10 weeks for build-out depending on the modules the city selects and said the city will offer public information sessions and on-site assistance to help residents learn to use the system.

Staff outlined the proposed fee schedule tied to the platform: $25 per field for up to four hours (T-ball and adult fields included), a tournament rate of $250 per field per day, lights at $10 per hour (two-hour minimum) and a concession fee of $150 per day. Staff said nonprofit rates and sponsorship discounts would be considered and that council ultimately decides discount percentages. "That will allow us to expand in the future," a board member said while discussing the system’s broader uses.

Board members and staff discussed the system’s effect on longstanding users. Staff said recurring events will be able to reserve dates in advance through a back-office feature, but cautioned that if an organization does not register its dates, it could lose previously held slots. Staff also said a longstanding agreement with Dairy Day — tied to donated land — will end soon; an end date was not specified.

Implementation steps include configuring ActiveNet for the city’s fee schedules and facility list, scheduling informational sessions for the public and providing an office laptop where residents can book in person. The board recorded its approval of routine meeting minutes earlier in the agenda; no formal vote tally was recorded for the ActiveNet implementation during the meeting.