Administration recommends five‑year print/copy contract with Doscio, estimating modest annual savings

The administration presented the results of a competitive RFP for district copy and print services and recommended awarding a new five‑year contract to Doscio to replace multi‑function and single‑function devices across buildings.

Mr. Lyons described current infrastructure (73 multi‑function devices and 26 single‑function devices) and said the recommended contract would provide 82 multi‑function devices and 16 single‑function printers under centralized management. The proposed pricing package includes fixed monthly hardware costs of $7,678.46 (approximately $92,141.52 a year) and supply costs of $3,235 per month covering unlimited black‑and‑white printing and one million color impressions per year; overage color rate would drop to $0.0168 per page. The combined proposal was presented as roughly $1,000 less per year than the current hardware rate and about $12,000 in annual savings overall compared with the incumbent contract.

The recommendation would move many off‑contract desktop printers onto the managed agreement (removing building responsibility for toner purchases) and increase device speeds for high‑volume units. Mr. Lyons said service levels, device reliability, supply automation and PaperCut compatibility were important considerations in vendor selection.

Board members praised the comprehensive procurement work and asked operational questions about implementation; administration said the contract would start on Aug. 1 pending board approval and that training and rollout plans would be provided.