BoardDocs outage led board to add two late agenda items: coach compensation and FY24 fund-balance correction

The board was notified that a nationwide outage of the BoardDocs/Diligent agenda-hosting system prevented two items from appearing on the public agenda prior to the meeting. Superintendent Piazza said the district used phone and email notifications to alert the public but could not post the items while the host system was down.

Piazza explained the two late additions: one is a personnel item to compensate Tim Hall for serving as interim junior varsity girls lacrosse coach through the end of the season; the second relates to the FY24 committed fund-balance and is a correction required for the audit after a determination the Easton Area Public Library had not received the correct portion of tax collections in prior years — an amount the superintendent described as about $1.2 million that must be reflected in the fund balance.

The board’s solicitor outlined the process: a member moves to add the items to the agenda, a second is required, the board deliberates, and then votes to add them; the items will be subject to public comment later in the meeting and then addressed on the substance when they arise. The board moved and approved adding the two items and the solicitor confirmed a revised agenda must be posted within 24 hours to comply with the Sunshine Act.

Administrators said the FY24 correction is necessary for audit completion and that the library return will be processed as part of the audit adjustments; the district will provide details when the item comes up for substantive action later in the meeting.

The board’s procedural vote to add the items was followed by routine reports and recognitions.