Authority discusses draft RFQ/RFP for hangar development, favors transparent scoring
April 30, 2026 | Municipal Airport Authority Meetings, Shelbyville, Bedford County, Tennessee
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The Municipal Airport Authority reviewed a draft solicitation intended to guide hangar and airport-parcel development and recommended changes to ensure transparent evaluation of proposals.
Paul introduced the draft as a hybrid between an RFQ and an RFP and said the document is intended to give the authority flexibility to weigh qualitative factors rather than rely solely on the highest bid. He noted blanks in the draft for dates and square footage and asked board members to weigh in on priorities.
Board members cited local examples of large minimum-capital commitments in recent solicitations and discussed whether to set a high minimum investment or use a scoring matrix that balances price, building quality and proposed uses. "We have to bump up" rates and consider fair-market rents, one member said in reference to airport self-sufficiency discussions. The group proposed adding a scoring mechanism and having city purchasing and the city attorney sign off before public solicitation.
The meeting also covered parcel size (an example parcel was estimated at about three‑quarters of an acre) and options for subdividing sites or allowing mixed proposals that combine hangars with retail or office space on the frontage to increase revenue potential.
Staff agreed to collect sample RFQs and RFIs from other jurisdictions and to circulate an editable electronic version of the draft so the authority can refine evaluation weights and exhibit descriptions before posting.
No final procurement decision was made; the board asked staff to continue working with city purchasing and the city attorney and return with a revised draft.
Paul introduced the draft as a hybrid between an RFQ and an RFP and said the document is intended to give the authority flexibility to weigh qualitative factors rather than rely solely on the highest bid. He noted blanks in the draft for dates and square footage and asked board members to weigh in on priorities.
Board members cited local examples of large minimum-capital commitments in recent solicitations and discussed whether to set a high minimum investment or use a scoring matrix that balances price, building quality and proposed uses. "We have to bump up" rates and consider fair-market rents, one member said in reference to airport self-sufficiency discussions. The group proposed adding a scoring mechanism and having city purchasing and the city attorney sign off before public solicitation.
The meeting also covered parcel size (an example parcel was estimated at about three‑quarters of an acre) and options for subdividing sites or allowing mixed proposals that combine hangars with retail or office space on the frontage to increase revenue potential.
Staff agreed to collect sample RFQs and RFIs from other jurisdictions and to circulate an editable electronic version of the draft so the authority can refine evaluation weights and exhibit descriptions before posting.
No final procurement decision was made; the board asked staff to continue working with city purchasing and the city attorney and return with a revised draft.
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