Tivoli trustees adopt annual reorganization measures, set meeting schedule and administrative policies

The Village of Tivoli Board of Trustees adopted its annual reorganization resolution at its April meeting in Pister Hall, formally setting the board's regular meeting and workshop schedule and reaffirming several administrative and financial policies.

The board approved regular monthly meetings to be held on the third Wednesday at 7:00 p.m. and workshops on the second and third Wednesdays at 6:00 p.m., with special meetings to be posted as required by village code and New York public officers law. The Kingston Daily Freeman was designated as the village's official newspaper.

The resolution named an official depository for village funds (financial institution name in the transcript is not specified) and authorized petty cash funds, including $100 for the village clerk. The resolution also included language establishing a mileage reimbursement rate that the transcript records as “725 per cents per mile”; the mayor said the rate is subject to adjustment to remain consistent with IRS rates. The board approved a blanket bond to cover employees and officers who collect money, and confirmed check-signing authorities (treasurer, then the mayor, and the deputy mayor as backups).

The resolution reaffirmed the village's procurement policy (last amended September 18, 2024) and the Tivoli code of ethics, and spelled out claims-approval procedures that allow the treasurer to pay routine claims in advance of board audit provided they are presented for audit at the next regular meeting.

The board conducted a roll call for the lengthy resolution and moved the item to a vote; members approved the reorganization measures. The resolution clarifies administrative lines and preserves the board's existing procurement and ethics standards as the village moves into the new year.

What happens next: the village will publish the updated schedule and policies as required; the board also scheduled a special meeting for April 29 to submit the budget and will reconvene on its regular calendar going forward.