Board approves amended Stantec change order to complete school well permit and related work

Supervisors approved an amended change order with Stantec to complete the DEQ permit and related work for the school well at the May 7 meeting. Stantec representative Mister Hardcastle explained that DEQ now requires additional deliverables — including a water-conservation management plan, a water-feasibility analysis and an alternative-water-source plan — that fall outside the original scope and require a change order and the permit application fee.

County staff reviewed the CIP account for the well and explained what funds remain available. Hardcastle said he already has many of the DEQ-required documents and that Stantec could begin permit work immediately if the board authorized the additional funds; he also noted the proposal does not include the DEQ permit application fee, which is an additional cost the board must authorize.

The board made a motion to move forward with the change order, discussed figures on the record and voted by voice; after a break staff reran the numbers and returned to amend the previously approved totals. The clerk read a revised total for the project and the board voted again; the amended amount was approved as stated in the meeting record. The board tied the additional appropriation to previously identified well/CIP monies so the increase would not come from a separate account.

Members asked for exact, written numbers for the record and asked staff to produce the final paperwork showing the amount, the funding source (well/CIP funds) and that the permit-application fee would be included. Stantec said the additional work would allow them to submit the necessary permit application within several weeks and move the interconnection/abandonment schedule forward for the school well project.

(Transcript figures were spoken aloud during the meeting when the clerk and staff reconciled totals; the meeting record contains multiple spoken dollar figures and a final amended total the board read and approved by voice vote.)