Committee hears BSNA rollout, approves vouchers and presses staff on p‑card and vendor charges

County staff told the Dunn County Administration Committee on April 30 that the new BSNA financial system offers the features the county needs but has implementation kinks and is revealing legacy data and process issues that must be cleaned up.

"For what I see that we need out of a financial system, BSNA is offering everything that we need," a finance staff member said, while acknowledging the rollout has produced data cleanup work and some remaining issues.

Committee members praised the system’s live invoice drill‑down capability but repeatedly pressed staff on specific voucher lines. One committee member raised the prior fraud loss as a concern and asked whether internal controls now prevent a recurrence: "I still hear the $170,000 fraud from a few years ago," the committee member said. Finance staff responded that the county is implementing additional internal controls with treasury and expects the changes to reduce risk.

The meeting included detailed questions about printing and IT costs (staff said color printing has driven higher costs and that guidance will be issued to encourage black‑and‑white printing), a $35,000 key‑fob installation for court‑related doors (a staged invoice with more charges expected as separate projects finish), and grant‑funded payments that pass through as reimbursements to landowners.

On voucher format, staff said the new reports include a p‑card purchase breakdown that did not exist before and allows committee members to double‑click to see supporting attachments in real time. A committee member moved to approve the committee’s vouchers for March; the motion was seconded and passed on a voice vote.

Staff agreed to follow up with clarifications on account coding, the p‑card transaction types, and specific vendor invoices that members flagged during the discussion.