Task force weighs 6‑month labor notice for state AI use and scope of guidelines

Katie Rocco, cochair of the government and public sector subcommittee, presented Recommendation 2: statewide guidelines for generative AI use and a 6‑month notice requirement to labor organizations. Rocco said the 6‑month figure "came from an Office of Financial Management directive" already applied to executive agencies, and that the recommendation would align with the state's privacy principles and the NIST AI Risk Management Framework.

Senator Elias and other members questioned whether a fixed 6‑month window provides appropriate flexibility across use cases. "There may be some tools where 6 months may not be enough time," Senator Elias said, asking the group to consider "meaningful advance notice" rather than a single fixed period.

Public commenters and members raised operational problems: TechNet said the 6‑month requirement is atypical for technology adoption and could delay needed modernization; members also warned about "shadow IT," where employees adopt generative tools at the user level before agency approvals, creating security and compliance gaps.

Members discussed applicability beyond state executive agencies (to cities and counties) and whether guidance should be mandatory or advisory for different classes of public organizations. The task force asked subcommittees to refine language to preserve flexibility while ensuring meaningful labor engagement and to consider explicit cross‑agency guidance for user adoption and procurement.