Danbury Board of Awards approves 13 contracts and ARPA-funded services, including HVAC work and shelter agreement

Chip Volkin, Danbury’s purchasing agent, opened the Board of Awards meeting at 10:05 a.m. and read a roll call of city staff and officials before the board moved through a 13-item agenda.

The board approved a $218,000 contract with Prior Architecture to provide HVAC assessment and modification services for Danbury High School. Volkin said the award is funded through American Rescue Plan Act (ARPA) dollars and that the city’s financial consultant, PKF O’Connor Davies, had reviewed the procurement and found it consistent with ARPA purchasing requirements. Finance director Dan Garrick moved the award and the motion carried unanimously.

Also approved was a $35,251.86 change order to the Childscapes contract for construction of a pavilion and related park work at Terri Wall Park. The original purchase order had been $204,748.14; the change order covers additional engineering, concrete sidewalk work, gutters and downspouts, and wall stabilization. Volkin said the work is ARPA-funded and the change order is contingent on PKF’s review.

On homelessness-related services, the board approved a subrecipient agreement with the Association of Religious Communities (ARC) to manage the Danbury support center at 98 Elm Street and 41 New Street. Volkin said the city received $114,464 in Department of Housing funds to support shelter and case management for the period 01/01/2025 through 03/31/2025; the board also approved two location-specific amendments, each not to exceed $57,232. Approval of the agreements was presented as contingent on execution details and passed unanimously.

Routine operational awards included a one-year renewal to Trias Inc. for highway spreader parts (with negotiated increases on six unit prices), $27,510 in boiler repairs to McKinney Mechanical for City Hall, and a seasonal snow-plowing award for Danbury High School to D and M Construction. The board also approved a $42,805.03 purchase order to Precision Brake Works to upfit three Chevrolet 3500 pickup trucks for the public buildings department; Volkin said that work is ARPA-funded and the procurement followed the city’s on-call contract process.

Public utilities superintendent David Day moved and the board approved the purchase of a Roush USA mobile sewer camera inspection system (Pro C-135 HD) through a Sourcewell cooperative contract for $134,520, to be installed in a city utilities vehicle.

Technology and finance modernization items also advanced. The board approved a sole-source award to Tyler Technologies for Munis ERP implementation services not to exceed $102,860, and a separate sole-source award to CliftonLarsonAllen (CLA) for Munis project-management services not to exceed $50,000; both items were presented with sole-source justifications and as contingent on PKF O’Connor Davies’ approval and the required ARPA contract addenda.

The board approved a document-digitization award to Joseph Merritt (not to exceed $249,074) based on state-contract quotes and the technology director’s recommendation, and a $4,750 change order to the CIS (Computer Integrated Services) IT support contract to cover additional monthly billing. Finally, the board approved annual maintenance for the Insight software server at $21,470.19, described as a sole-source maintenance renewal.

All motions on the agenda were announced as carrying unanimously. The meeting adjourned after a brief closing and holiday greetings.

The board’s approvals included multiple ARPA-funded items and several sole-source or cooperative-contract awards that were described as contingent on final consultant review and execution of ARPA contract addenda. The next procedural step for several items is final contract execution after PKF O’Connor Davies’ approval and completion of required ARPA addenda and contract paperwork.