Council approves $3.04 million resurfacing contract, OKs $104,900 in sidewalk design work and sends IGA to next meeting

The council voted to award a $3,040,580.98 contract for 2026 street resurfacing and separately approved $104,900 in sidewalk design services, while sending an intergovernmental agreement (IGA) back to the next meeting for fuller deliberation.

Harry, the city engineer, told the council the finance department issued the invitation to bid (ITB) on Dec. 30, 2025, and closed bids on Feb. 17, 2026; the city received 11 responsive bids. "We are recommending approval of a contract with DCBC LLC for the amount of $3,040,580.98," Harry said. The council approved the resurfacing award unanimously.

The resurfacing award was presented as a standard procurement recommendation intended to let paving work proceed during the remaining warm-weather window. Council members asked how soon work could begin; Harry said legal review and final signature were needed before the contractor could start.

On sidewalks, Harry described an RFP for design services covering Salem Road, Farrington Road, Phillips Road and Irish Drive. An evaluation committee reviewed eight proposals and recommended Kleinfeld, Incorporated for $104,900. Harry said the city will prioritize Salem Road because that project is funded by a 2026 Community Development Block Grant (CDBG) and the application deadline was imminent.

Councilman Turner moved to approve the sidewalk design services and Councilwoman Washington seconded the motion; the council voted 5–0 to approve the contract recommendation. The council also directed staff to prepare the required resolution paperwork for these agenda items; one council member noted the city’s practice is to have resolutions available at the meeting but accepted staff’s explanation that a resolution could be finalized within 10 days.

Earlier on the agenda, Councilwoman Smith moved to return an IGA to the council for full deliberation at the next meeting so that members’ concerns could be addressed; Councilwoman Washington seconded that motion. That motion carried 4–1.

The council then voted to convene an executive session to discuss personnel; after a friendly amendment the topics were expanded to include litigation, real estate and cybersecurity. The motion to go into executive session was approved unanimously and the chair announced a seven-minute executive session. After business concluded the council made a motion to adjourn and ended the special call meeting.

What happens next: staff will finalize the contract documents and required resolution language for the resurfacing and sidewalk design items; the IGA will return on the next meeting agenda for fuller deliberation.