Gilmer County Board of Education approves FY 2023–24 financial statements, discusses $1.3M unassigned balance

Ginger, a district finance staff member, presented the Gilmer County Schools’ year‑end financial statements and said the district’s total fund balance is about $4,437,043.46 and the unassigned (usable) fund balance is roughly $1,300,000. "That number should be $4,437,043.46," she said while reviewing the statements.

Board members praised the clearer reporting after the district moved asset tracking from spreadsheets into Weebas, a finance system that now handles asset additions, disposals and depreciation. Ginger said the change provides more reliable, auditable figures than the older spreadsheets and will support tighter budget monitoring.

The presentation explained fund‑balance categories and how the district used $460,000 of reserves to balance the budget for the coming year. Board members discussed the state recommendation to hold 3%–15% carryover; staff calculated 3% of general fund expenditures at about $336,498 and 15% at roughly $1.7 million. Several members urged setting multiyear targets so the district can plan for capital needs such as new facilities or equipment.

A board member described the district as financially sound, saying the unassigned balance gives the board room to plan rather than react. "We want to make sure the district is as flush as it can be," the board member said.

After discussion, a board member moved to approve the annual fiscal statements for the fiscal year ended June 30, 2024, as presented by Ginger; a second was heard and the board approved the motion by voice vote.

Ginger also flagged an overdue vendor invoice dating from May that had not been paid; the board moved and approved the batch of bills for payment after brief review. On personnel matters, the board accepted resignations for Bobby Nicholas, head mini‑Titan football coach, and Kelsey Hickman, 9–12 coordinator; the resignations were approved on the superintendent’s recommendation.

Votes at a glance: the board approved (voice votes) — the FY 2023–24 financial statements; payment of the presented bills (including the discovered May invoice); and the recommended resignations. No recorded roll‑call tallies were provided in the transcript; the motions passed by voice vote with no opposition noted.

The board concluded by moving to adjourn; the motion carried and the meeting was closed.